Legal Secretarial Support

Current Opportunities

As a legal support professional at Torys, you will enjoy both an exciting, fast-paced work environment and a supportive, collegial and team-based culture. Our positions are best suited to individuals who take pride and ownership in their work and demonstrate exceptional client service in everything they do. In return, we offer a wide range of legal assistant opportunities and work arrangements, and competitive compensation and benefits, along with the tools required to excel in the job. Torys is committed to a continuous learning environment; we therefore provide extensive training to our employees upon hire and during the course of their career at Torys.

Legal Assistant (Toronto)

POSITION OVERVIEW

The Legal Assistant is responsible for providing administrative and document related support to principals (Law Clerks).

KEY ACCOUNTABILITIES

Principal/Client Support

  • Act as key contact for all matters relating to:
    • coordinating travel arrangements, preparing itineraries and travel expense reports;
    • completing IlCO renewal applications; and
    • updating bios, internal and external conferences, etc.
  • Prepare client correspondence in accordance with the requirements set by the principal/practice group, as required.
  • Update contact names and addresses in Interaction and any other client databases.
  • Coordinate client meetings, schedule boardrooms, and arrange for catering or audio-visual equipment.
  • Update calendars for assigned principals, which includes meetings, appointments, and due dates.
  • Handle and review all incoming mail, email, fax communications, photocopying, printing, binding and arrange for specialized mail/courier/messenger services.
  • Receive, handle, screen, and/or direct incoming calls as directed by principals. Respond to inquiries and requests from clients and take messages.
  • Create various legal and other documents/agreements through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables, working with graphs, charts and objects, using graphics applications, etc.
  • Proofread and quality check documents for appropriate formatting, spelling, grammar, and clarity.
  • Update and maintain accuracy of practice specific databases.
  • Respond promptly to requests and work collaboratively with other departments and members of the firm.
  • Provide backup support when other Legal Assistants are absent, are at capacity, and/or managing multiple/difficult deadlines.
  • Work cooperatively with others in their team/quad in scheduling vacation, breaks/lunches, and absenteeism time to ensure principals are well supported.
  • Coordinate activities with other departments and staff (e.g., Facilities, Marketing, etc.).
  • Liaise and work closely with other Legal Assistants and Support Assistants, as appropriate, to ensure tasks are completed within a timely manner.
  • Participate in projects and initiatives as assigned.

    Financial Function

  • Prepare cheque requisitions, expenses through ChromeRiver, initiate payment of third-party invoices and filing fees.
  • Prepare expense reports (e.g., spreadsheets) related to time/billing information for principals.
  • Review proformas as requested.

    File Management

  • Maintain and organize files to ensure they are easily retrievable by principals, and file/scan all paper or electronic correspondence/records into the firms document management system.
  • Work with Support Assistants, to store client files as appropriate within firm guidelines.

ATTRIBUTES & EXPERIENCE

  • Legal Assistant diploma or post-secondary degree/diploma in Office Administration is required. Law clerk diploma is an asset.
  • 2-3 years related experience, preferably within a legal professional services firm.
  • Must have strong knowledge of legal terms, documents and procedures.
  • Proficient in MS Office product suite.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Exceptional attention to detail, efficient and organized. Proactive and takes initiative.
  • Ability to work well independently and collaboratively within a team environment.
  • Ability to work in a high-pressure environment.
  • Flexibility to occasionally work overtime.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Director, HR Services & Employee Relations.

Legal Assistant, Litigation (Montréal)

Version française ci-dessous.


POSITION OVERVIEW

The Legal Assistant is responsible for providing administrative and document-related support to principals.

KEY ACCOUNTABILITIES

  • Prepare draft pleadings, court documents, memoranda and routine correspondence. Revise standard and complex legal documents and correspondence as instructed.
  • Troubleshoot and repair problems with corrupt and/or converted documents.
  • Prepare transcription of written or recorded documents.
  • Compile documents such as Motion Records, Affidavit of Documents, Factums, and Appeal Book.
  • Arrange for service and filing of documents with the court.
  • Enter dockets, prepare monthly accounts and expense reports for review and approval.
  • Organize and maintain client filing system (both paper and electronic) and ensure records are up to date in the firm’s document management system.
  • Maintain and update calendar and contact information. Arrange flight schedules and travel itineraries as requested.
  • Other administrative responsibilities as required including greeting clients, answering incoming calls, photocopying, scanning, collecting and sorting mail, binding documents, cheque requisitions, and assisting with boardroom set up.
  • Provide back-up/relief to the Office Administrator as required.

ATTRIBUTES & EXPERIENCE

  • Legal secretary/assistant certificate/diploma or paralegal designation.
  • Minimum 5 years previous experience as a litigation legal assistant.
  • Experience with class action and civil cases required.
  • Excellent knowledge of the Rules of Civil Procedure, as well as with procedures in various courts.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with Summation would be an asset.
  • Experience working in a document management system.
  • Fluent in French and English.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication (verbal and written with bilingual proficiency) and interpersonal skills.
  • Exceptional attention to detail, efficient and organized. Proactive and takes initiative.
  • Ability to work well independently and collaboratively within a team environment.
  • Ability to work under pressure.
  • Flexibility to occasionally work overtime.

APPLICATIONS

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

DESCRIPTION DU POSTE

L’adjoint(e) juridique est responsable du soutien administratif et documentaire aux donneurs d’ouvrage.

RESPONSABILITÉS PRINCIPALES

  • Préparer les projets d’acte de procédure, les documents judiciaires, les mémoires et la correspondance courante. Réviser les documents et la correspondance juridiques standard et complexes selon les directives fournies.
  • Traiter les documents convertis ou corrompus en réglant les problèmes.
  • Préparer la transcription des déclarations et des documents écrits ou enregistrés.
  • Compiler divers documents, notamment les dossiers de requête, les affidavits de documents, les mémoires et les dossiers d’appel.
  • Organiser la signification et le dépôt de documents auprès des tribunaux.
  • Effectuer la saisie des heures selon les numéros de dossier; préparer les états de compte mensuels et les comptes de frais pour examen et approbation.
  • Organiser et tenir à jour le système de classement de divers clients (documents imprimés et électroniques); assurer la tenue et la mise à jour des dossiers dans le système de gestion des documents du cabinet.
  • Tenir et mettre à jour le calendrier et les fiches de coordonnées (liste de contacts). Sur demande, gérer les demandes de vol et d’itinéraire pour les déplacements.
  • Accomplir d’autres tâches administratives au besoin, notamment l’accueil de clients, gestion des appels entrants, photocopie, numérisation, collecte et tri du courrier, reliure de documents, préparation de demandes de chèque, préparation de la salle de réunion.
  • Assister l’administratrice du bureau et fournir un soutien d’appoint.

COMPÉTENCES ET EXPÉRIENCE

  • Diplôme de secrétaire / adjoint(e) juridique ou de technicien(ne) juridique.
  • Au moins cinq années d’expérience à titre d’adjoint(e) juridique en litige.
  • Expérience en matière d’actions collectives et d’affaires civiles.
  • Connaissance approfondie des Règles de procédure civile, ainsi que des procédures des divers tribunaux.
  • Maîtrise des logiciels Microsoft Office (Outlook, Excel, PowerPoint et Word); la connaissance du logiciel Summation constitue un atout.
  • Expérience de travail dans un système de gestion des documents.
  • Maîtrise du français et de l'anglais.
  • Attitude axée sur le service à la clientèle et capacité de gérer les besoins de plusieurs clients en même temps.
  • Bon entregent et excellentes aptitudes pour la communication (verbale et écrite) en français et en anglais.
  • Soin exceptionnel apporté aux détails; efficacité et grand sens de l’organisation. Attitude proactive et esprit d’initiative.
  • Capacité de travailler efficacement, de façon autonome et en collaboration, dans un contexte d’équipe.
  • Capacité de travailler sous pression.
  • Souplesse : aptitude à travailler des heures supplémentaires à l’occasion.
  • Attitude axée sur les résultats, autonomie et grand sens des priorités dans un milieu où le rythme des activités est soutenu et les échéances sont serrées.

POUR POSTULER :

Veuillez transmettre votre curriculum vitæ et une lettre de présentation au service de la gestion du recrutement du cabinet (firmadminrecruiting@torys.com), en indiquant vos attentes salariales.

Nous remercions toutes les candidates et tous les candidats de leur intérêt à l’égard de Torys LLP. Cependant, nous ne communiquerons qu’avec les personnes convoquées à une entrevue.

Chez Torys, nous prônons la diversité tout au long du recrutement, de la fidélisation et de l’avancement professionnel des membres de notre personnel. Nous croyons que la diversité des antécédents, des expériences et des points de vue au sein du cabinet améliore la qualité de notre travail et enrichit nos vies.
Nous favorisons un milieu de travail inclusif et accessible, et nous nous engageons à offrir notre soutien aux candidats et aux membres du cabinet en situation de handicap. Si vous nécessitez des mesures d’aménagement à toute étape du processus de recrutement, veuillez contacter Jenny Tavares, gestionnaire principale, Ressources humaines.

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