Legal Secretarial Support

Current Opportunities

As a legal support professional at Torys, you will enjoy both an exciting, fast-paced work environment and a supportive, collegial and team-based culture. Our positions are best suited to individuals who take pride and ownership in their work and demonstrate exceptional client service in everything they do. In return, we offer a wide range of legal assistant opportunities and work arrangements, and competitive compensation and benefits, along with the tools required to excel in the job. Torys is committed to a continuous learning environment; we therefore provide extensive training to our employees upon hire and during the course of their career at Torys.

Floater (1 Year Contract) (Calgary)

POSITION OVERVIEW

The Floater position is responsible for providing daily administrative and document support to various principals and assistants.

KEY ACCOUNTABILITIES

  • Format, revise, proofread, and quality check various standard and complex legal documents and correspondence for review by legal professional(s).
  • Troubleshoot stabilize and resolve issues with corrupt documents and/or convert as required.
  • Organize and compile documents for closing books.
  • Respond promptly to requests and work collaboratively with other departments/members of the Firm to ensure tasks are completed within a timely manner.
  • Document, log, track and respond to calls, emails, voicemail and drop-ins for document support in a timely manner.
  • Provide daily overflow support to placed legal assistants and cover vacations and absenteeism time as required.
  • Provide back-up/relief to Reception for breaks and lunch.
  • Perform various administrative responsibilities including arranging conference calls, booking boardrooms for on-site client meetings, photocopying, scanning, filling, completing expense reports, etc.
  • Maintain client filing system/list, and client contact information.
  • Organize and maintain up-to-date files and records; electronically file documents in the document management system. Liaise with the Toronto Word Processing team to ensure the continuity of document work completion after hours.
  • May also be asked to:
    • enter dockets and prepare invoices for review and approval.
    • maintain and update lawyer(s) calendar.
    • arrange flight schedules and travel itineraries for lawyer(s).
    • handle routine client inquiries (both internal and external), screen correspondence and prepare replies or responses.
    • liaise with financial services in the Toronto office to complete rush cheques, cheque requisitions, trust deposits and disbursements and client billings.
    • request and review conflict reports and complete matter requests in the Matter Intake System.

ATTRIBUTES & EXPERIENCE

  • Minimum 5 years of previous related experience, preferably in a professional services firm.
  • Legal Assistant diploma or post-secondary degree/diploma in Office Administration is required.
  • Experience working with technically complex and/or corrupt documents would be an asset.
  • Proficient in MS Office which includes a strong working knowledge of Outlook, Excel, PowerPoint and Word.
  • Must have a strong knowledge of legal terms, documents and procedures.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Exceptional attention to detail, efficient and organized. Proactive and takes initiative.
  • Excellent communication (both oral and written) with the ability to interact with individuals at all levels of the organization.
  • Strong interpersonal skills with the ability to work well independently and collaboratively within a team environment.
  • Strong judgment including the ability to deal with confidential information in the utmost discretion.

HOW TO APPLY:

Interested candidates should forward their resume to Jocelyn Harris (jyharris@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

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At Torys, you will enjoy an exciting, fast-paced work environment and a supportive, collegial and team-based culture. We take pride in our ability to attract and retain individuals who excel in their respective fields.

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