Legal Secretarial Support

Current Opportunities

As a legal support professional at Torys, you will enjoy both an exciting, fast-paced work environment and a supportive, collegial and team-based culture. Our positions are best suited to individuals who take pride and ownership in their work and demonstrate exceptional client service in everything they do. In return, we offer a wide range of legal assistant opportunities and work arrangements, and competitive compensation and benefits, along with the tools required to excel in the job. Torys is committed to a continuous learning environment; we therefore provide extensive training to our employees upon hire and during the course of their career at Torys.

Legal Assistant (Calgary)

POSITION OVERVIEW

Reporting to the Office Administrator, this position is responsible for providing administrative support to lawyers and legal assistants and providing back up support to the client services representative.

KEY ACCOUNTABILITIES

Principal/Client Support

  • Provide backup support when other Legal Assistants are absent, are at capacity and/or managing multiple/difficult deadlines.
  • Prepare client correspondence in accordance with the requirements set by the principal/practice group, as required.
  • Update contact names and addresses in Interaction and any other client databases.
  • Coordinate client meetings, schedule boardrooms and arrange for catering or audio-visual equipment.
  • Update calendars for assigned principals, which includes meetings, appointments, due dates and client-related activities.
  • Handle and review all incoming mail, email, fax communications; and arrange for specialized mail/courier/messenger services as required.
  • Receive, handle, screen and/or direct incoming calls as directed by principals; respond to routine inquiries and requests from clients; and take messages as required.
  • Respond promptly to requests, and work collaboratively with other departments and members of the Firm.
  • Provide back up support to the client services representative which includes covering reception during breaks (ie. lunch hour).
  • Coordinate activities with other departments and staff as required.
  • Liaise with Document Specialists (TO) as appropriate, to ensure tasks are completed within a timely manner.
  • Participate in projects and initiatives as assigned.

Financial Functions

  • Prepare, print and review prebills (e.g., monthly, quarterly or on request), and revise according to client billing guidelines and Firm standards and policies.
  • Ensure billing and supporting documents are sent to clients in a timely manner.

File Management

  • Maintain and organize files to ensure they are easily retrievable by principals, file/scan all paper or electronic correspondence/records into the firms document management system. Work with Support Assistants as required to store client files as appropriate within firm guidelines.

SKILLS & EXPERIENCE

  • Legal Assistant diploma or post-secondary degree/diploma in Office Administration is required.
  • Minimum 1-2 years of previous related experience, preferably within a legal professional services firm.
  • Strong in MS Office which includes a strong working knowledge of Outlook, Excel, PowerPoint and Word.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Exceptional attention to detail, efficient and organized. Proactive and takes initiative.
  • Ability to work well independently and collaboratively within a team environment.
  • Ability to work under pressure.
  • Flexibility to occasionally work overtime.

APPLICATIONS

Interested candidates should forward their resume in confidence to Isa King.

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

 Click here to download a PDF of this opportunity.

Torys fosters an inclusive and accessible environment and we are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Isa King, Office Administrator.

Legal Assistant (Halifax)

POSITION OVERVIEW

We are seeking a Legal Assistant to join our Legal Services Centre (LSC) in Halifax, Nova Scotia. This position provides support for all administrative related tasks and works closely with LSC members as well as the other Torys’ offices.

KEY ACCOUNTABILITIES

  • Provide administrative support to principals (lawyers and paralegals) which includes travel arrangements, expense reports, boardroom bookings, cheque requisitions, filing, arranging courier packages, handling and reviewing incoming mail/email/fax communications, photocopying, printing, binding and any other administrative assistance as required.
  • Create various legal and other documents/agreements through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables, working with graphs, charts and objects, using graphics applications etc.
  • Proofread and quality check documents for appropriate formatting, spelling, grammar, and clarity.
  • Update and maintain accuracy of matter intake database.
  • Receive, handle, screen and/or direct incoming calls as directed by principals; respond to routine inquiries and requests from clients; and take messages as required.
  • Maintain and organize files to ensure they are easily retrievable by principals, file/scan all paper or electronic correspondence/records into the firms document management system.
  • Respond promptly to requests and work collaboratively with other departments/members of the Firm.
  • Participate in other projects or assignments as required.

SKILLS & EXPERIENCE

  • Minimum 3 years of previous related experience, preferably in a professional services firm.
  • Post-secondary degree or diploma in a related field or equivalent experience to successfully complete the essential requirements of the role.
  • Proficient in MS Office product suite - which includes a strong working knowledge of Outlook, Excel and Word.
  • Strong client service orientation and familiarity with a formal business environment.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment. High degree of professionalism with the ability to work with poise and discretion.
  • Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Exceptional attention to detail with strong formatting and proofreading skills.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Determined with a can-do approach.
  • Flexibility to occasionally work overtime.

Based in Halifax, Nova Scotia, the Torys Legal Services Centre (LSC) is a centre of excellence designed to enhance the value we provide our clients by meeting more of their important legal needs. The LSC’s experienced legal professionals support lawyers across Torys offices with fully integrated and specialized expertise in essential corporate services on a cost, time and process-efficient basis in an open concept office that encourages collaboration and communication. Work conducted by the LSC is integrated seamlessly into our client relationships.

APPLICATIONS

Please address your resume and cover letter in confidence, stating your salary expectations to Kimberly Sheldrake-Head.

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

 Click here to download a PDF of this opportunity.

Torys fosters an inclusive and accessible environment and we are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Kimberly Sheldrake-Head, Senior Manager, Professional Resources.

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At Torys, you will enjoy an exciting, fast-paced work environment and a supportive, collegial and team-based culture. We take pride in our ability to attract and retain individuals who excel in their respective fields.

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