Firm Administration

Current Opportunities

To apply for our current opportunities in Toronto, Calgary, Montréal, New York and our Legal Services Centre in Halifax, please email firmadminrecruiting@torys.com.

Manager, Library Services (New York)

POSITION OVERVIEW

We are currently seeking a seasoned legal librarian to join our dynamic and fast-paced New York office. The Manager, Library Services will manage our New York office’s library resources to provide the highest quality research and reference information services. The ideal candidate will provide timely and cost-effective availability and delivery of accurate and current information to legal and administrative professionals. By way of example, some of the Manager, Library Services’ job responsibilities will include the following:

  • Manage US legal research and references services and subscriptions, including the New York office’s physical and online collections.
  • Conduct legal research and reference work for internal attorneys and clients.
  • Work with vendors to: review/negotiate contract and billing terms; supervise vendor adherence to contracted service levels; and troubleshoot any issues with online resources as they arise.
  • Investigate, evaluate and implement upgrades, enhancements and web-based interfaces.
  • Assist in the redesign, restructure and automation of the library’s collections and procedures.
  • Consult with New York attorneys to evaluate new products and audit existing ones.
  • Work collaboratively with the Toronto office’s library staff to handle research and other requests, particularly those dealing with cross-border subject matter.

QUALIFICATIONS AND SKILLS

The successful candidate should possess the following qualifications:

  • Post-secondary and graduate degree (JD or Master of Library Sciences is strongly preferred).
  • Minimum 5 years of experience in law libraries, preferably in a private law library environment, with extensive experience with legal, business and information resources; online database searching; library theory and management techniques; reference and research techniques and theory; and practice, procedures and legal research methodologies.
  • Focused resource knowledge and research skills in the following practice areas: securities, tax and private equity.
  • Knowledge of government regulations and requirements (i.e., confidentiality issues, conflict of interest regulations and privacy laws) is required.
  • Proficiency in MS Office product suite - which includes a strong working knowledge of Outlook, Excel and Word.

The successful candidate should have the following skills:

  • Client service orientation combined with the ability to manage multiple client needs at the same time.
  • Responsiveness and demonstrated ability to manage and prioritize competing deadlines for deliverables.
  • Flexibility and focus on innovating and improving methods and approaches to achieve efficiencies.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with a proven ability to work well independently and proactively.
  • Ability to excel in a collaborative group setting with attorneys of all levels and administrative colleagues.
  • Strong organizational and time management skills with a keen attention to detail.
  • Superior analytical and problem-solving skills with a demonstrated ability to work creatively in a dynamic environment.

HOW TO APPLY:

Interested applicants should forward a resume and cover letter to Georgia Brown, Head of Legal Recruitment and Diversity at gbrown@torys.com.

At Torys, we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Georgia Brown, Head of Legal Recruitment and Diversity at gbrown@torys.com.

Marketing Assistant (Toronto)

POSITION OVERVIEW

Reporting to the Manager, Marketing, the Marketing Assistant is responsible for the following duties:

KEY ACCOUNTABILITIES

  • Manage and track the distribution of firm tickets (season tickets for all sporting events) for client hosting initiatives. Knowledge and familiarity with the Maple Leaf Sports & Entertainment Ltd. (MLSE) would be valuable.
  • Coordinate all charitable sponsorship events, including: managing passes, ensuring tables are attended, and responding to requests for logos and giveaways (firm swag).
  • Process payments and maintain accurate records for the firm’s donations, subscriptions, sponsorships and association memberships.
  • Provide administrative support to the Marketing & Business Development team including, but not limited to, scheduling meetings, booking boardrooms, and completing expense reports.
  • Respond to requests from lawyers and clients (i.e. logos, invites, images, bios) and direct to the appropriate team member if required.
  • Assist with the preparation of the Marketing & Business Development budget. Track and analyze expenditures on a monthly basis and review anomalies or significant variances with Director.
  • Assist with updates for legal directories and new hire announcements.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Marketing, or equivalent experience to successfully complete the essential requirements of the role.
  • Minimum 2 years of previous related experience, preferably in a professional services firm.
  • Proficient in MS Office product suite - which includes a strong working knowledge of Outlook, Excel and Word.
  • Experience using a CRM software.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Careful attention to detail with strong problem solving skills.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Determined with a can-do approach.
  • Ability to be resourceful and independently identify and source out missing information.
  • Flexibility to work extra hours during peak periods when required.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruby Dhindsa, Manager, Human Resources.

Librarian (Toronto)

POSITION OVERVIEW

We are currently seeking an experienced and skilled Librarian to join our Toronto office. Our team of researchers provides a broad range of high-level services to all of Torys’ offices, such as legal and business research, reference, current awareness and media monitoring, teaching and training, and a variety of other support activities. We will consider junior or senior candidates. Compensation will be commensurate with qualifications.

KEY ACCOUNTABILITIES

  • Actively collaborate with lawyers, students and staff to provide sophisticated and in-depth research, analysis, reference and other legal and non-legal information services.
  • Provide consultation and research guidance and assistance to lawyers, students, and staff in the conduct of their own research.
  • Work with Library staff and other departments to design and provide formal and informal teaching, training and orientation programs in research methodology and resources.
  • Provide current awareness updates through tracking legislative changes, case law alerts, and media monitoring.
  • In cooperation with Library management and staff, develop and maintain robust value-added programs to support the research needs of the Firm and its clients (such as bulletins, practice group presentations, or direct client services).
  • Assist the Practice Solutions team in the development, implementation, and promotion of initiatives, programs, collections, precedents, and other resources.
  • Aid Library management in the evaluation of new and existing research tools and make recommendations consistent with the Firm’s collection development and resource management goals.
  • Support the administration of the Library through the provision of technical services as needed.
  • Bill time to client matters as appropriate.

ATTRIBUTES & EXPERIENCE

  • Master of Library Science, Master of Information Studies, or equivalent degree in library or information studies; Law degree is preferred.
  • Minimum 5 years’ experience in a law library, preferably private.
  • Must have strong knowledge of the Canadian legal system, legal research methodology, and resources.
  • Extensive familiarity with legal systems, legal/business research methodologies, and resources of the United States and Commonwealth.
  • Expertise in using online research tools and resources.
  • Teaching and training experience.
  • Excellent interpersonal skills with the proven ability to work well both independently and collaboratively within a team environment.
  • Strong organizational and time management skills with a keen attention to detail. Able to effectively prioritize and meet multiple deadlines in a high pressure environment.
  • Superior analytical and problem solving skills with a demonstrated ability to work creatively and with flexibility in a dynamic environment.
  • Committed to high standards of excellence in service deliveries.
  • Excellent communications skills with a proven ability to facilitate the exchange of knowledge amongst diverse groups and audiences.
  • Strong client service skills with an ability to innovate and improve methods and approaches.
  • Proficiency in French is desirable.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruth Hawkins, Manager, Human Resources.

Off-Hours Document Specialist (Toronto)

POSITION OVERVIEW

We are currently seeking an Off-Hours Document Specialist to join our Off-Hours Support team. This position requires an individual with strong technical skills and the ability to work in a fast-paced environment. The standard hours of work will be Monday 4:30 p.m. to 12:30 a.m. and Tuesday to Thursday 4:30 p.m. to 1:30 a.m.

KEY ACCOUNTABILITIES

  • Provide timely and accurate document services support to legal professionals including document creation, revision and formatting, convert PDF’s to Word documents, create and edit Excel charts and PowerPoint slides and create comparison documents.
  • Respond to the document services email group inquires and requests in a timely manner.
  • Proofread documents and make necessary changes.
  • Transcribe digital dictations.
  • Monitor and redirect incoming faxes.
  • Provide administrative support to legal professionals including docket entry, arranging courier packages, photocopying, printing, binding and scanning.
  • Coordinate workflow and assignments with team members as required.

ATTRIBUTES & EXPERIENCE

  • Minimum 5 years’ experience working as a legal assistant or document specialist within a law firm environment.
  • Strong knowledge of Word, Excel, PowerPoint along with exceptional document services skills.
  • Exceptional attention to detail and proofreading abilities.
  • Strong organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Ability to work professionally and collaboratively within a team environment as well as independently.
  • Excellent communication and interpersonal skills.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting.

We thank all applicants for their interest in Torys LLP, however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

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At Torys, you will enjoy an exciting, fast-paced work environment and a supportive, collegial and team-based culture. We take pride in our ability to attract and retain individuals who excel in their respective fields.

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