Firm Administration

Current Opportunities

To apply for our current opportunities in Toronto, Calgary, Montréal, New York and our Legal Services Centre in Halifax, please email firmadminrecruiting@torys.com.

Financial Systems Analyst (Toronto)

POSITION OVERVIEW

We are currently seeking a Financial Systems Analyst to join our Financial Services team. Reporting to the Senior Manager, Financial Reporting, this position will be responsible for preparing, maintaining and analyzing complex financial data/reports for key clients and various stakeholders. This individual will be required to design and create reports and partner with other Financial Systems Analysts to act as the firm System Administrator tasked with running all system-related maintenance, reconciliation and troubleshooting tasks.

KEY ACCOUNTABILITIES

  • Establish strong working relationships with Client Managers and provide full administrative support to enhance client relationships.
  • Responsible for the maintenance of the Financial Accounting/Reporting System (3E), including all system-related requests and troubleshooting.
  • Work closely with the Information Services Group to develop processes for new reports in 3E (IDE).
  • Prepare, analyze and maintain complex internal management reports (includes financial and non-financial information) for Finance Managers, Lawyers, Executive & Finance Committees and other administrative groups
  • Maintain MS Access databases with the aim to reduce dependencies on legacy databases and replace them with 3E reports and databases.
  • Provide support to the Financial Accounting team for month end closing processes (system closing tasks and financial package preparation).
  • Review, validate and/or provide guidance on the interpretation of reports prepared by other Financial Analysts or Junior Financial Analysts.
  • Provide support and backup to other Financial Analysts, Pricing Analyst and Finance Managers.
  • Train and mentor Analysts and delegate tasks as required.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Management Accounting, Financial Accounting, Corporate Taxation or Internal Auditing.
  • Attained a professional accounting designation or in pursuit of designation.
  • Minimum of 5+ years of relevant experience, preferably in a professional services firm.
  • Experience with Financial System maintenance and data tables, and knowledge of SQL is required.
  • Knowledge of MS Access is a significant advantage.
  • Strong technical skills with expert knowledge of Excel including pivot tables is required.
  • Experience working with Elite E3 Financial System and/or any other complex financial accounting system would be an asset
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Analytical and problem-solving skills with the ability to quickly grasp complex assignments; the aptitude to analyze a variety of considerations, determine what’s important, and assess possible course of action. 
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels of the organization with tact and diplomacy.
  • Excellent judgment including the ability to deal with confidential information with utmost discretion.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Exceptional attention to detail with an ability to plan, organize, schedule and deliver within tight deadlines in a high-pressure environment.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruby Dhindsa, Manager, Human Resources.

Conflicts & Records Assistant (Toronto)

POSITION OVERVIEW

The Conflicts & Records Assistant will provide firm-wide support services related to the conflicts, business intake and records management processes.

KEY ACCOUNTABILITIES

  • Perform conflict searches to provide relevant information to help identify potential legal and business conflicts for new business intake and incoming legal professionals.
  • Assist legal professionals and assistants to expedite conflict searches and to ensure accuracy.
  • Liaise with Risk Management to co-ordinate the resolution of conflict issues and other risk-related issues.
  • Review matter opening and closing to ensure compliance with firm policies and Know Your Client (KYC) requirements. Follow up with legal professionals and assistants as required.
  • Update and maintain information relating to clients and matters to ensure accuracy.
  • Generate various reports including client/matter reports and related party listings on an ad-hoc basis.
  • Assist with records management, including: coordinating file delivery to and retrieval from off-site storage, and support of records destruction initiative.
  • Available to provide on-call support on a rotational basis after-hours for urgent requests.

ATTRIBUTES & EXPERIENCE

  • Post-secondary education in a business-related field and/or equivalent experience to successfully complete the essential requirements of the role.
  • 1-3 years of related experience, preferably in a professional services environment. Experience in conflict searching, business intake and/or records and information management is an asset.
  • Knowledge of business intake, conflicts and records and ethical wall software (CorpIntake, 3E, Intapp Walls etc.) is an asset.
  • Strong analytical abilities; demonstrated problem-solving skills and exceptional attention to detail.
  • Proven ability to work in a high-pressured environment, effectively prioritize and track multiple tasks simultaneously to meet tight deadlines.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Ability to work well independently and collaboratively in a team environment with minimum direct supervision.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Exceptional client service skills with the aptitude to go above and beyond to get the job done.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruth Hawkins, Manager, Human Resources.

 Click here to download a PDF of this opportunity.

Client Services Representative, Technical Support (Toronto)

POSITION OVERVIEW

Reporting to the Supervisor, Meeting Services, the Client Services Representative – Technical Support, is responsible for the following duties:

KEY ACCOUNTABILITIES

  • Liaise with internal and external clients to facilitate boardroom technical service requirements for meetings and events ensuring the firm’s established standards of quality of service are met.
  • Proactively assess Boardroom Request System (BRS) booking and task details; self-manage time commitments and coordinate with Tech Support peer and/or Supervisor to ensure all demands for technical requests and service are met.
  • Provide technical assistance and support to client meetings for boardroom presentation, communication equipment and resolve and/or escalate to the appropriate department or vendor.
  • Deliver technical training to clients and/or operational groups on boardroom equipment and technology.
  • Provide written instruction on boardroom equipment and technology for all offices including Calgary, Halifax, Montreal and New York.
  • Operate telephone switchboard, provide reception relief and be the first point of contact for clients and visitors.
  • Respond to requests for assistance from reception and boardroom bookings and restock boardroom requests as required.
  • Provide off-hours emergency technical support and backup assistance to the facilities team in the set up and/or teardown of boardroom set ups.

ATTRIBUTES & EXPERIENCE

  • Completed high school diploma or equivalent experience to successfully complete the essential requirements of the role.
  • Minimum 3 years of previous related experience, preferably in a professional services firm.
  • Ability to operate equipment used in boardrooms including; built in and portable presentation equipment and teleconference units, video conference units, microphones, PC’s, fax machines, photocopiers, and switchboard phones.
  • Knowledge and experience in MS Office suite, including Word, PowerPoint, Outlook.
  • Excellent client service orientation with the willingness to go above and beyond the call of duty to service clients both internally and externally.
  • Strong organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision in a highly demanding environment.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Ability to lift, up to 25 pounds in the movement of boardroom equipment.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruth Hawkins, Manager, Human Resources.

Accounts Specialist (Toronto)

POSITION OVERVIEW

Reporting to the Senior Manager, Client Accounting, the Accounts Specialist is accountable for improving the effectiveness of cash collections by negotiating terms of payment on overdue accounts. This position requires an individual with proven collections experience, a strong client service orientation and the ability to work in a fast-paced environment.

KEY ACCOUNTABILITIES

  • Responsible for supporting client relationships, mitigating credit risk and ensuring compliance with the firm’s credit policy.
  • Build strong working relationships with lawyers to understand their practices.
  • Communicate regularly with clients to ensure payment timelines are met. If delayed, work with lawyers and clients to find an alternate solution.
  • Reduce the firm’s exposure by meeting targets to reduce outstanding A/R on accounts that are 90 days past due.
  • Review, assess and makes recommendation to resolve queries with aging WIP and accounts receivable.
  • Create and generate reports; conduct batch analysis to increase recoveries and improve the firm’s exposure.
  • Prepare account receivable reconciliations.
  • Accountable for meeting monthly collections targets and providing analysis and explanation if targets are not achieved.
  • Ensure compliance with firm and client guidelines at all times.
  • Make recommendations to improve collections processes; work on best practices and communicate information about these processes and practices to the senior leadership team as required.
  • With guidance from Senior Manager work with external vendors to create, develop and implement appropriate collection software to enhance efficiencies.
  • Review files for settlements or closure.
  • Participate in special projects as requested.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Accounting or Business Management or equivalent experience to successfully complete the essential requirements of the role.
  • Minimum 5 years of previous related experience, preferably within a professional services firm.
  • Proficient in MS Office product suite - which includes a strong working knowledge of Outlook, Excel and Word. Experience with Elite and/or related accounting systems would be an asset.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Proven ability to establish and build trust-based working relationship with stakeholders.
  • Results-oriented, self-directed individual with the demonstrated ability to prioritize.
  • Strong aptitude for utilizing technology in improving speed, accuracy and efficiency of a process.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Strong collaboration and negotiation skills; able to work with tact, poise and discretion.
  • Exceptional attention to detail, efficient and organized.
  • Flexibility to work overtime when necessary (i.e. month-end, year-end).

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruby Dhindsa, Manager, Human Resources.

Marketing & Communications Specialist (Toronto)

POSITION OVERVIEW

Reporting to the Manager, Marketing, the Marketing & Communications Specialist assists with the development and implementation of marketing initiatives and objectives, and works with both internal and external stakeholders to develop client-focused events and seminars, firm and industry-related award nominations, media opportunities, and conference sponsorships, in each case producing high-quality written content for these initiatives.

KEY ACCOUNTABILITIES

Marketing, Media and Events Initiatives

  • Develop client-focused events and seminars (UniversiTorys, Women’s Series, client seminars, etc.); coordinate with Events and other teams as needed on the coordination and execution of events.
  • Assist with coordinating media coverage for the firm, including liaising with media outlets, writing summaries of media coverage for different firm channels, and assisting with media training and relationship-building with the media.
  • Draft nominations for industry-related awards, individual lawyer nominations and firm nominations (Lexpert® Rising Star, Zenith, Deal Makers, Canadian General Counsel Awards, Precedent, WXN Top 100, Women of Influence).
  • Assist with competitive intelligence to inform media and events initiatives.
  • Keep abreast of new trends, event initiatives/models, and destinations and make recommendations to the Marketing and Business Development and Events teams.
  • Assist with other campaigns and duties as required.
  • Draft, edit and coordinate the production of written content in support of marketing, media and events initiatives.

Conferences

  • Assist with the firm’s conference activities including the following duties:
  • Review all conference sponsorship requests and provide feedback to lawyers and Manager, Marketing regarding firm involvement, participation and sponsor benefits.
  • Conduct research on conferences for sponsorship and for lawyers to speak at or attend.
  • Coordinate sponsorship commitments (including speaking opportunities, guest passes, etc.) and liaise with conference organizers to ensure logos, lawyer bios/headshots are received.
  • Work with lawyers to prepare and draft conference materials (ads, giveaways/swag, etc.).
  • Draft website posts for conferences/speaking roles; coordinate with Digital Marketing Specialist to have updates posted and promoted through social media.
  • Prepare conference debriefs and review ROI.
  • Draft, edit and coordinate the production of written content in support of conference initiatives.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in marketing or communications, or equivalent experience to successfully complete the essential requirements of the role.
  • Minimum 5 years’ similar experience, preferably within a law firm or professional services firm.
  • Solid understanding of marketing concepts.
  • Proficient in MS Office product suite - which includes a strong working knowledge of Outlook, Excel and Word.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Careful attention to detail; determined with a can-do approach.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruby Dhindsa, Manager, Human Resources.

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At Torys, you will enjoy an exciting, fast-paced work environment and a supportive, collegial and team-based culture. We take pride in our ability to attract and retain individuals who excel in their respective fields.

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