Firm Administration

Current Opportunities

To apply for our current opportunities in Toronto, Calgary, Montréal, New York and our Legal Services Centre in Halifax, please email firmadminrecruiting@torys.com.

Assistant, Project Management & Learning & Development (Toronto)

POSITION OVERVIEW

This position requires an individual with a strong client service orientation and the ability to work in a fast-paced environment.

KEY ACCOUNTABILITIES

  • Provide administrative support by arranging courier packages, photocopying, printing, binding and scanning. Perform clerical work relating to travel arrangements, expense reports, boardroom bookings, cheque requisitions, filing, document management and any other administrative assistance.
  • Provide timely and accurate word processing support including document creation, revision and formatting, converting PDFs to Word documents, creating and editing Excel charts and PowerPoints, preparing correspondence (memos and letters), proofreading documents and making necessary changes.
  • Work with the Director, Learning & Development on the overall administration and arrangements for all learning and development programs and initiatives. Assist with the logistics including booking boardrooms, preparing correspondence, copying materials and hand-outs, scheduling meetings, maintaining schedules, completing expense reports and booking travel arrangements.
  • Upload CPD materials to the on-line library on Torysnet, including all program content and accreditation information. File program feedback, materials and attendance forms in the appropriate workspaces.
  • Track and assist with budget development and frequently monitor department and project budgets.
  • Scheduling of training/installs for firm-wide projects.
  • Assist with development of project planning and organization documentation.
  • Exercise initiative and judgment to relieve the Director, Learning & Development and Manager, Business Services Projects of administrative detail.

ATTRIBUTES & EXPERIENCE

  • A post-secondary degree or diploma in office administration, or equivalent experience to successfully complete the essential requirements of the role.
  • Minimum 2 years’ similar experience, preferably within a law firm or professional services firm.
  • Strong working knowledge of Microsoft Office including Outlook, Excel, Word and PDF software.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Exceptional attention to detail, efficient and organized.
  • Ability to work well independently and collaboratively within a team environment.
  • Strong organizational, time management and project coordination skills to effectively prioritize and meet deadlines.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

eDiscovery/Litigation Support Analyst (Toronto)

POSITION OVERVIEW

The eDiscovery/Litigation Support Analyst is a subject matter expert on all technical aspects of litigation projects and cases, which includes responding to day-to-day requests from legal professional and law clerks.

KEY ACCOUNTABILITIES

  • Act as a key point of contact regarding matter workflow, document review, processes, electronic discovery and software needs.
  • Maintain knowledge and familiarity with litigation-related applications /support platforms and databases.
  • Work closely with the Manager, Litigation Service Delivery to review and explore best practices and make recommendations on new and existing policies, procedures and technical changes.
  • Provide hands-on support, guidance, and training to stakeholders (i.e., searching techniques, document review strategies, workflow efficiencies, etc.) in the course of performing their roles; investigate and resolve issues as needed.
  • Research, identify and make recommendations for enhancements and implementation of technical solutions (i.e., discovery/trial presentation, electronic workflows, etc.).
  • Under the direction of the Manager, Litigation Service Delivery, communicate business requirements of Relativity and other litigation support tools, and participate in vendor meetings.
  • Participate in projects, which includes tracking, monitoring and communicating on project-related issues (i.e., scope changes, variances and contingencies, etc.). Participate in firm wide projects as needed.
  • Provide guidance related to eDiscovery Reference Model (EDRM), project scope and workflow, litigation support software selection, and defensible methodologies.
  • Work with stakeholders to identify, assess, develop and design quality control protocols to ensure data integrity. Make recommendations for enhancements as required.

ATTRIBUTES & EXPERIENCE

  • 3-5 years’ experience with documentary discovery projects (i.e., identification, collection, processing, review and production, etc.).
  • Undergraduate education or equivalent experience to successfully complete the essential requirements of the role.
  • Strong knowledge of Relativity, including processing & ingestion, analytics, productions and workspace maintenance; knowledge of TAR/CAL and/or Relativity certification (RCA) an asset.
  • Experience with other commonly used litigation-related applications (i.e., Nuix, Summation, Ringtail, etc.).
  • Strong knowledge of the litigation process throughout the lifecycle of a matter and an understanding of how technology can be used to support litigation efforts.
  • Flexible and self-motivated working style with strong personal ownership for quality of work.
  • Excellent communication skills (written and oral); ability to interact effectively with individuals at all levels within the organization with tact and diplomacy.
  • Strong relationship, collaboration and consultation skills – able to work with a diverse group of stakeholders and navigate effectively within the organization.
  • Ability to think strategically and innovatively, and deliver in pragmatic ways.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

Junior Financial Analyst (Toronto)

POSITION OVERVIEW

Reporting to the Sr. Manager, Financial Reporting, the Junior Financial Analyst is responsible for managing the Financial Reporting requests inbox, as well as preparing, maintaining, and analyzing financial data/reports for Financial Analysts, Managers and other stakeholders. This individual will be required to provide support to Financial Analysts and Managers for day-to-day tasks as well as for projects.

KEY ACCOUNTABILITIES

  • Produce and maintain standard reports through 3E and Elite Enterprise or through SQL scripts for lawyers and Administrative functions. Review reports to ensure data integrity.
  • Manage the Financial Reporting requests inbox by responding to questions and requests in a timely manner. Assess complexity of request and complete report or escalate to appropriate Financial Analyst.
  • Participate in internal client meetings; prepare presentation materials and agendas.
  • Support Financial Systems Analysts with system setups and maintenance of records/fields.
  • Provide support and backup to Analysts and Managers.
  • Participate in the Financial System conversion project and attend all relevant meetings and workshops.
  • Work with Pricing Analyst and Financial Analysts to collect data for external client reporting and Marketing & BD requests. Understand the business requirement and provide analysis on how to most effectively compile and present data.
  • Support the Financial Accounting month end process including: compilation of Financial Package, Contract Lawyer Costs, Year End Auditor Requirements, etc.
  • Provide support for the annual Partner Review and Associate Review processes.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Commerce, Management Accounting, or Financial Accounting.
  • 1-2 years previous related experience, preferably in a professional services firm.
  • Strong technical background and advanced Excel skills is required. SQL experience is an asset.
  • Strong client service orientation with the ability to manage multiple client needs concurrently.
  • Strong analytical and problem solving skills.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Sound judgment – the ability to work with tact, poise and discretion.
  • Ability to work well independently and collaboratively within a team environment.
  • Exceptional attention to detail, efficient and organized.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

Marketing & Business Development Coordinator (Toronto)

POSITION OVERVIEW

The Marketing & Business Development Coordinator supports the department by using the experience database to make updates, source missing information, and extract data for reports and RFPs. This position assists with directory submissions and provides administrative support as required.

KEY ACCOUNTABILITIES

  • Update the experience database with details on firm transactions and case information on a daily basis; identify and source missing details through internal and external sources (i.e. newspapers, websites).
  • Provide support in the production of Business Development RFPs, pitches and brochures which includes reviewing the database and preparing reports to identify relevant transactions and case information.
  • Prepare and submit transaction and case information on the firm and lawyers to league tables, magazines and trade journals on an ongoing basis.
  • Assist with submissions to external directories and rankings organizations (Chambers, IFLR100 and The Legal 500) to facilitate firm participation and maximize rankings and awards. This includes:
    • preparing draft submissions for review and keeping track of submission status at all times; o following up with lawyers to finalize materials for submission;
    • coordinating research calls between practice areas and directory publications;
    • compiling all preparatory materials in advance of practice area interviews (i.e., submissions, past year's rankings, peer intelligence, etc.); and
    • maintaining a calendar of submission deadlines and research schedules.
  • Provide back up support to the Business Development Analysts and other members as required.
  • Sort and produce ad hoc reports on various business development activities and outcomes.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Marketing or Business, or equivalent experience to successfully complete the essential requirements of the role.
  • 1 – 2 years of previous related experience, preferably in a professional services firm.
  • Strong online research skills; exposure to research databases, including Capital IQ and Mergermarket is considered an asset.
  • Solid business acumen; knowledge of corporate transactional and litigation processes and terminology is an asset.
  • Proficient in MS Office product suite - which includes a strong working knowledge of Outlook, Excel and Word.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Ability to be resourceful and independently identify and source out missing information.
  • Careful attention to detail with strong problem solving skills.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Determined with a can-do approach.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

Manager, Human Resources (Toronto)

POSITION OVERVIEW

We are currently seeking a Manager, Human Resources to join our Human Resources team. This position requires an individual with proven experience, a strong client service orientation and the ability to work in a fast-paced environment.

KEY ACCOUNTABILITIES

  • Employee Relations & Policy Interpretation/Creation - Provide coaching and counseling services to leaders and employees on employee relations matters. Provide guidance on the interpretation and execution of HR policies and practices. Make recommendations on new and existing policies and programs to ensure compliance with all related legislation.
  • Recruitment & Onboarding - Manage the recruitment process. Work with leaders to define job specifications, liaise with recruiters, conduct interviews and make final selection recommendations to hiring managers. Negotiate terms of employment in line with established parameters. Work with managers and trainers to develop onboarding and orientation plans for new hires aimed at integrating them into the firm in a manner that will increase their opportunity for success.
  • Performance Management - Provide guidance and support to leaders on the performance management program to manage, motivate and direct performance. Provide direction on the development of annual performance plans. Coach employees and managers on performance related issues. Prepare performance improvements plans as required. Work with leaders and internal counsel to determine appropriate strategies for managing firm initiated terminations.
  • Compensation & Job Evaluation - Work with client group leaders to determine year-end salary and bonus recommendations in line with salary structure and incentive guidelines. Use market and business knowledge, in conjunction with the firm’s compensation principles and policies, to assess the implication of market trends on client groups.

    Work with leaders to identify jobs requiring evaluation. Participate in job evaluation process. Conduct internal and external benchmark analysis and develop recommendations.
  • Department Structure & Job Design - Provide advice and recommendations to leaders on the effective structure and utilization of administrative staff.
  • Training and Development - Work with leaders to identify training and development needs. Research and recommend courses and training programs.
  • Participate in committees, initiatives, programs and projects as needed.
  • Provide direction, coaching and development support to indirect reports.
  • Monitor expenses against budget for various GLs.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Human Resources Management. A CHRP or CHRL designation would be an asset.
  • Minimum 5+ years of previous related experience, preferably within a professional services firm.
  • Knowledge of Canadian employment legislation.
  • Solid understanding of all human resources functions including performance management, compensation and job evaluation.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Strong leadership, relationship, collaboration and consultation skills.
  • Sound judgment – the ability to work with tact, poise and discretion.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Exceptional attention to detail, efficient and organized.
  • Ability to work well independently and collaboratively within a team environment.
  • Proficient in Microsoft Office: Outlook, Excel, Word, and PowerPoint.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Jenny Tavares, Senior Manager, Human Resources. (jtavares@torys.com).

We thank all applicants for their interest in Torys LLP, however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

Translator (Montreal)

POSITION OVERVIEW

We are currently seeking a Translator to join our Montreal office. The Translator is responsible for translating various forms (hard and electronic copy) of written content from English to French and French to English. Content will be directed to both internal and external audiences. 

KEY ACCOUNTABILITIES

  • Consult with stakeholders to understand their translation requirements.
  • Translate written material such as correspondence, legal documents, website content, newsletters, bios, pitches, conference material, brochures, manuals, policies, etc. while maintaining context, content, tone and style of the original material.
  • Research legal and technical phraseology to find the correct translation.
  • Assist in the understanding of the nuances of translated documents by investigating and understanding unfamiliar definitions and terms.
  • Proofread and edit translated documents and ensure final version is grammatically correct.
  • Ensure all translated correspondence complies with the Firm’s brand, guidelines and standards.
  • Ensure all French copywriting and proofreading conforms to client guidelines and to language laws in the province of Quebec.
  • Maintain and update the firm’s internal and external French website.
  • Prioritize work to be completed internally and determine work to be outsourced to third party vendors. Liaise with vendors to translate business requirements of the task or project. Oversee the work completed to ensure satisfaction and ensure the final product meets stakeholder needs. Work closely with vendors to ensure they adhere to the terms and service level agreements.
  • Participate in projects and initiatives as required.

ATTRIBUTES & EXPERIENCE

  • Degree in translation or a specialization in translation in English and French.
  • Certified translator or terminologist in the field of legal translation is required.
  • Minimum 3-5 years’ experience as a full time translator working in English and French.
  • Expert research skills for finding the correct terminology for translations.
  • Proficient in MS Office which includes a strong working knowledge of Outlook, Excel, PowerPoint and Word. Excellent communication skills in French and English (verbal and written) are foundational requirements of the role.
  • Excellent communication skills in French and English (verbal and written) are foundational requirements of the role.
  • Ability to work effectively in both English and French (with tact and diplomacy) with a broad range of audiences, including partners, senior management and clients.
  • Exceptional client service orientation combined with the ability to manage multiple client needs at the same time.
  • Exceptional attention to detail.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Results-oriented, self-directed individual with the ability to prioritize in a fast paced, deadline-driven environment.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Jenny Tavares: jtavares@torys.com

We thank all applicants for their interest in Torys LLP, however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

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At Torys, you will enjoy an exciting, fast-paced work environment and a supportive, collegial and team-based culture. We take pride in our ability to attract and retain individuals who excel in their respective fields.

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