Firm Administration

Current Opportunities

To apply for our current opportunities in Toronto, Calgary, Montréal, New York and our Legal Services Centre in Halifax, please email firmadminrecruiting@torys.com.

Manager, Library Services (New York)

POSITION OVERVIEW

We are currently seeking a seasoned legal librarian to join our dynamic and fast-paced New York office. The Manager, Library Services will manage our New York office’s library resources to provide the highest quality research and reference information services. The ideal candidate will provide timely and cost-effective availability and delivery of accurate and current information to legal and administrative professionals. By way of example, some of the Manager, Library Services’ job responsibilities will include the following:

  • Manage US legal research and references services and subscriptions, including the New York office’s physical and online collections.
  • Conduct legal research and reference work for internal attorneys and clients.
  • Work with vendors to: review/negotiate contract and billing terms; supervise vendor adherence to contracted service levels; and troubleshoot any issues with online resources as they arise.
  • Investigate, evaluate and implement upgrades, enhancements and web-based interfaces.
  • Assist in the redesign, restructure and automation of the library’s collections and procedures.
  • Consult with New York attorneys to evaluate new products and audit existing ones.
  • Work collaboratively with the Toronto office’s library staff to handle research and other requests, particularly those dealing with cross-border subject matter.

QUALIFICATIONS AND SKILLS

The successful candidate should possess the following qualifications:

  • Post-secondary and graduate degree (JD or Master of Library Sciences is strongly preferred).
  • Minimum 5 years of experience in law libraries, preferably in a private law library environment, with extensive experience with legal, business and information resources; online database searching; library theory and management techniques; reference and research techniques and theory; and practice, procedures and legal research methodologies.
  • Focused resource knowledge and research skills in the following practice areas: securities, tax and private equity.
  • Knowledge of government regulations and requirements (i.e., confidentiality issues, conflict of interest regulations and privacy laws) is required.
  • Proficiency in MS Office product suite - which includes a strong working knowledge of Outlook, Excel and Word.

The successful candidate should have the following skills:

  • Client service orientation combined with the ability to manage multiple client needs at the same time.
  • Responsiveness and demonstrated ability to manage and prioritize competing deadlines for deliverables.
  • Flexibility and focus on innovating and improving methods and approaches to achieve efficiencies.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with a proven ability to work well independently and proactively.
  • Ability to excel in a collaborative group setting with attorneys of all levels and administrative colleagues.
  • Strong organizational and time management skills with a keen attention to detail.
  • Superior analytical and problem-solving skills with a demonstrated ability to work creatively in a dynamic environment.

HOW TO APPLY:

Interested applicants should forward a resume and cover letter to Georgia Brown, Head of Legal Recruitment and Diversity at gbrown@torys.com.

Click here to apply online for this opportunity.

At Torys, we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Georgia Brown, Head of Legal Recruitment and Diversity at gbrown@torys.com.

Administrative Assistant (Toronto)

POSITION OVERVIEW

Reporting to the Director, Learning & Development and the Manager, Business Services Projects, this position requires an individual with a strong client service orientation and the ability to work in a fast-paced environment.

KEY ACCOUNTABILITIES

  • Provide administrative support by arranging courier packages, photocopying, printing, binding and scanning. Perform clerical work relating to travel arrangements, expense reports, boardroom bookings, cheque requisitions, filing, document management and any other administrative assistance.
  • Provide timely and accurate word processing support including document creation, revision and formatting, converting PDFs to Word documents, creating and editing Excel charts and PowerPoints, preparing correspondence (memos and letters), proofreading documents and making necessary changes.
  • Work with the Director, Learning & Development on the overall administration and arrangements for all learning and development programs and initiatives. Assist with the logistics including booking boardrooms, preparing correspondence, copying materials and hand-outs, scheduling meetings, maintaining schedules, completing expense reports and booking travel arrangements.
  • Upload CPD materials to the on-line library on Torysnet, including all program content and accreditation information. File program feedback, materials and attendance forms in the appropriate workspaces.
  • Track and assist with budget development and frequently monitor department and project budgets.
  • Schedule training/installs for firm-wide projects.
  • Assist with development of project planning and organization documentation.
  • Exercise initiative and judgment to relieve the Director, Learning & Development and Manager, Business Services Projects of administrative detail.

ATTRIBUTES & EXPERIENCE

  • A post-secondary degree or diploma in office administration, or equivalent experience to successfully complete the essential requirements of the role.
  • Minimum 2 years’ similar experience, preferably within a law firm or professional services firm.
  • Strong working knowledge of Microsoft Office including Outlook, Excel, Word and PDF software.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Exceptional attention to detail, efficient and organized.
  • Ability to work well independently and collaboratively within a team environment.
  • Strong organizational, time management and project coordination skills to effectively prioritize and meet deadlines.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruth Hawkins, Manager, Human Resources.

Library Technician (Contract) (Toronto)

POSITION OVERVIEW

We are currently seeking a Library Technician to join our Library Services team on a 6 month contract. As a Library Technician, you will have the opportunity to receive a broad range of experience providing technical and research support. This position requires an individual with a strong client service orientation and the ability to work in a fast-paced environment.

KEY ACCOUNTABILITIES

Assist other technicians and librarians in the following areas:

Administrative

  • Reconcile and process payment for a high volume of department invoices.
  • Order, process and distribute books, online products and other materials.
  • Coordinate subscription renewals.
  • Create and maintain catalog records for print, electronic and other resources.
  • Maintain the library collection, resources and premises, including online records, databases, circulation and shelving, binding and repairs, looseleaf filing and mail.
  • Manage online passwords and provide overall technical support/troubleshooting for Library resources.

Research

  • Provide basic research support through document delivery, case retrieval, inter-library loans, and newspaper and online searches in a variety of databases.
  • Provide guidance in the use of the library catalog, the intranet, print and online library resources.
  • Monitor news, caselaw, and legislation and regulatory developments and communicate changes or updates as appropriate.
  • Assist Librarians with research assignments.

Other

  • Complete other assigned projects, including support for database management, intranet content management and initiatives for the library and practice solutions team.

ATTRIBUTES & EXPERIENCE

  • Post-secondary education with a Library Technician Diploma (complete or in progress), or equivalent experience to successfully complete the essential requirements of the role.
  • 1-5 years of previous related experience desirable, preferably within a law firm or professional services firm.
  • Familiarity with online services such as WestlawNext Canada, Practical Law, Lexis-Advance Quicklaw, Newsdesk, DisclosureNet, and other legal and business online resources preferred.
  • Proficient in MS Office product suite – which includes a strong working knowledge of Outlook, Excel and Word.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Excellent communication skills (verbal and written) with the ability to interact effectively with individuals at all levels within the organization.
  • Excellent organizational and time management skills.
  • Careful attention to detail with strong problem solving skills.
  • Ability to work on diverse tasks and deal with fluctuating workloads.
  • Strong analytical and problem solving skills.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruth Hawkins, Manager, Human Resources.

 Click here to download a PDF of this opportunity.

Marketing & Communications Specialist (Toronto)

POSITION OVERVIEW

Reporting to the Manager, Marketing, the Marketing & Communications Specialist assists with the development and implementation of marketing initiatives and objectives, and works with both internal and external stakeholders to develop client-focused events and seminars, firm and industry-related award nominations, media opportunities, and conference sponsorships, in each case producing high-quality written content for these initiatives.

KEY ACCOUNTABILITIES

Marketing, Media and Events Initiatives

  • Develop client-focused events and seminars (UniversiTorys, Women’s Series, client seminars, etc.); coordinate with Events and other teams as needed on the coordination and execution of events.
  • Assist with coordinating media coverage for the firm, including liaising with media outlets, writing summaries of media coverage for different firm channels, and assisting with media training and relationship-building with the media.
  • Draft nominations for industry-related awards, individual lawyer nominations and firm nominations (Lexpert® Rising Star, Zenith, Deal Makers, Canadian General Counsel Awards, Precedent, WXN Top 100, Women of Influence).
  • Assist with competitive intelligence to inform media and events initiatives.
  • Keep abreast of new trends, event initiatives/models, and destinations and make recommendations to the Marketing and Business Development and Events teams.
  • Assist with other campaigns and duties as required.
  • Draft, edit and coordinate the production of written content in support of marketing, media and events initiatives.

Conferences

  • Assist with the firm’s conference activities including the following duties:
  • Review all conference sponsorship requests and provide feedback to lawyers and Manager, Marketing regarding firm involvement, participation and sponsor benefits.
  • Conduct research on conferences for sponsorship and for lawyers to speak at or attend.
  • Coordinate sponsorship commitments (including speaking opportunities, guest passes, etc.) and liaise with conference organizers to ensure logos, lawyer bios/headshots are received.
  • Work with lawyers to prepare and draft conference materials (ads, giveaways/swag, etc.).
  • Draft website posts for conferences/speaking roles; coordinate with Digital Marketing Specialist to have updates posted and promoted through social media.
  • Prepare conference debriefs and review ROI.
  • Draft, edit and coordinate the production of written content in support of conference initiatives.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in marketing or communications, or equivalent experience to successfully complete the essential requirements of the role.
  • Minimum 5 years’ similar experience, preferably within a law firm or professional services firm.
  • Solid understanding of marketing concepts.
  • Proficient in MS Office product suite - which includes a strong working knowledge of Outlook, Excel and Word.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization.
  • Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
  • Excellent organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Sound judgment including the ability to deal with confidential information with utmost discretion.
  • Careful attention to detail; determined with a can-do approach.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruby Dhindsa, Manager, Human Resources.

Accounts Payable Clerk (Toronto)

POSITION OVERVIEW

We are currently seeking an Accounts Payable Clerk to join our Financial Services team. Reporting to the Team Lead, Accounts Payable & Trust, the Accounts Payable Clerk will be responsible for the duties outlined below.

KEY ACCOUNTABILITIES

  • Process vendor payments (cheques, EFT, ACH, wires and drafts) using accounting and banking software, including review of backup for accuracy and approval.
  • Upload vendor files to accounting software and match to invoice.
  • Reconcile GL accounts, bank accounts, and vendor statements.
  • Process and post online client charges in the accounting system.
  • Maintain accurate records including scanning, filing and retrieval.
  • Distribute department mail.
  • Assist with training of new Accounts Payable staff.
  • Provide payment information and assistance to legal and administrative departments when required.
  • Backup to other Account Payable Clerk positions.
  • Contribute to Accounts Payable related projects and ad hoc analysis.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Accounting.
  • 1-2 years previous related experience, preferably in a professional services firm.
  • Proficient in MS Office product suite - which includes a strong working knowledge of Outlook, Excel and Word.
  • Experience working with Elite E3 Financial System and/or any other financial accounting system would be considered an asset.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Exceptional attention to detail, efficient and organized.
  • Strong analytical and problem solving skills.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Sound judgment – the ability to work with tact, poise and discretion.
  • Ability to work well independently and collaboratively within a team environment.
  • Flexibility to work overtime when necessary (i.e. month-end, year-end).

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Ruby Dhindsa, Manager, Human Resources.

Specialist, HR Systems & Reporting (Toronto)

POSITION OVERVIEW

Reporting to the Senior Manager, Human Resources Services and the Senior Manager, Human Resources, the Specialist, HR Systems & Reporting is responsible for the day to day delivery and operations of all routine and complex HR systems and reporting.

KEY ACCOUNTABILITIES

  • Systems Oversight: Acts as a key point of contact for internal stakeholders to provide systems and technology support to meet the needs of end users; maintains knowledge and familiarity with all computer systems and databases; manage daily operations and transactions to ensure technical solutions are operating as expected; troubleshoot complex system issues; develop and oversee annual calendar of system maintenance and upgrades and manage all routine system upgrades/updates including updating systems documentation.
  • Process Mapping: Under the direction of the Sr. Manager, HR Services design process maps of key procedures to ensure technology solutions are fully leveraged (for efficiency in the end-to-end processes) and to support transactions in the employee lifecycle; partner with stakeholders to support interdependent processes to ensure seamless operations; creates test scenarios to ensure all processes work according to predetermined goals.
  • Reporting & Analytics: Collaborates with internal stakeholders to determine requirements for reporting and analytics; leverages data in HRIS and other HR and Finance systems to develop and deliver standardized and complex reports (e.g. salary variance reports, overtime, paid time off, turnover, headcount etc.); reports generally include analysis and commentary which provide explanation of analysis; leverages/works with vendors to develop new reports/reporting packages as required.
  • Data Integrity: Maintains accuracy of employee-related data in HRIS as the ‘system of record’; oversees data transfers from/to other firm and external systems to ensure ‘one version of the truth’ for reporting purposes; identifies opportunities to integrate data from other systems in a way that maintains data integrity and minimizes duplicate entries.
  • Needs Analysis: Partners with stakeholders to understand their business requirements to support key business processes (recruitment, performance management, compensation); translates business needs into technical requirements, and liaises with IS and external vendors as required to ensure quality and timely solutions are delivered.
  • Vendor Engagement: Under the direction of Sr. Manager, HR Services and/or Sr. Manager, HR, act as the point person to translate business requirements of programs and processes; work with internal stakeholders to develop and deliver customized solutions.
  • Team Support: Provides hands-on support, guidance, and training to stakeholders as they interface with various systems and technology while performing their roles; investigates and resolves any issues.
  • Project Support: Participates in projects for any HR system or technology implementation; identifies, tracks, monitors and communicates on project-related issues, scope changes, variances and contingencies that occur during HRIS projects.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Human Resources, or a related field
  • 3-4 years of progressive experience in process/systems roles within an HR environment
  • Intermediate/Advanced excel skills
  • Experience with an integrated HR/Payroll system (Ultipro desirable)
  • Experience with report writing logic and analytics (i.e. Business Intelligence)
  • Flexible and self-motivated working style with strong personal ownership for quality of work
  • Experience working in a client service-focused environment, ideally in a professional services firm
  • Ability to think creatively, and deliver in pragmatic ways
  • Ability to map processes and transactions that are efficient and user intuitive
  • Excellent communication skills - verbal and written
  • Strong teamwork and collaborative skills
  • Proficient in MS Office product suite
  • Strong project coordination skills

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting (firmadminrecruiting@torys.com).

We thank all applicants for their interest in Torys LLP; however only candidates selected for an interview will be contacted

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

Off-Hours Document Specialist (Toronto)

POSITION OVERVIEW

We are currently seeking an Off-Hours Document Specialist to join our Off-Hours Support team. This position requires an individual with strong technical skills and the ability to work in a fast-paced environment. The standard hours of work will be Tuesday 4:30 p.m. to 12:30 a.m. and Wednesday to Friday 4:30 p.m. to 1:30 a.m.

KEY ACCOUNTABILITIES

  • Provide timely and accurate document services support to legal professionals including document creation, revision and formatting, convert PDF’s to Word documents, create and edit Excel charts and PowerPoint slides and create comparison documents.
  • Respond to the document services email group inquires and requests in a timely manner.
  • Proofread documents and make necessary changes.
  • Transcribe digital dictations.
  • Monitor and redirect incoming faxes.
  • Provide administrative support to legal professionals including docket entry, arranging courier packages, photocopying, printing, binding and scanning.
  • Coordinate workflow and assignments with team members as required.

ATTRIBUTES & EXPERIENCE

  • Minimum 5 years’ experience working as a legal assistant or document specialist within a law firm environment.
  • Strong knowledge of Word, Excel, PowerPoint along with exceptional document services skills.
  • Exceptional attention to detail and proofreading abilities.
  • Strong organizational and time management skills to effectively prioritize and meet deadlines with minimal supervision.
  • Ability to work professionally and collaboratively within a team environment as well as independently.
  • Excellent communication and interpersonal skills.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting.

We thank all applicants for their interest in Torys LLP, however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

At Torys we are committed to diversity in the recruitment, retention and advancement of our people. We believe that diversity of backgrounds, experiences and perspectives enhances the quality of our work and enriches our lives. We are committed to fostering an inclusive and accessible work environment. Accommodations are available for applicants with disabilities. If you require accommodation at any time during the recruitment process, please contact Jenny Tavares, Senior Manager, Human Resources.

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At Torys, you will enjoy an exciting, fast-paced work environment and a supportive, collegial and team-based culture. We take pride in our ability to attract and retain individuals who excel in their respective fields.

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