Firm Administration

Current Opportunities

To apply for our current opportunities in Toronto, Calgary, Montréal, New York and our Legal Services Center in Halifax, please email firmadminrecruiting@torys.com.

CRM Coordinator (12-14 Month Contract, Toronto)

POSITION OVERVIEW

We are currently seeking a CRM Coordinator to join our Marketing & Business Development team. This position requires an individual with experience using client relationship management systems, a strong client service orientation and the ability to work accurately in a fast-paced environment.

KEY ACCOUNTABILITIES

  • Act as subject matter expert across the full spectrum of CRM offerings (InterAction; ContactNet; Relationship Science), including data quality standards, best practices for data entry, reporting, nomenclature standards and acting as a point of contact for vendor management.
  • Coordinate the timely distribution of bulletins, invitations and other relevant thought leadership to a targeted external audience.
  • Gather and analyze digital metrics from electronic marketing campaigns.
  • Coordinate reporting on international travel activity.
  • Proactively maintain the data integrity of the client relationship management database.
  • Provide lawyers, internal departments (e.g. Alumni; Events) and Marketing department with accurate contact lists for collaborative business development, mailings, marketing campaigns, seminars and other firm events.
  • Respond to general CRM inquiries from assistants, lawyers and administrative teams in all offices.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma, preferably with a Marketing or IT focus.
  • Minimum 3 years’ experience administering a CRM system; experience within a professional services environment would be an asset.
  • Working knowledge of InterAction CRM and Tikit e-Marketing platform would be an asset.
  • Strong technical skills with solid knowledge of MS Office, in particular Excel and Word, as well as knowledge of HTML formatting.
  • Proven ability to be resourceful and independently identify and source out missing information.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Strong analytical and problem solving skills.
  • Exceptional attention to detail, efficient and organized.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Sound judgment – the ability to work with tact, poise and discretion.
  • Ability to work well independently and collaboratively within a team environment.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting: firmadminrecruiting@torys.com

We thank all applicants for their interest in Torys LLP, however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Malinda Dunfield, Manager, Human Resources.

Manager, Business Development (Toronto)

POSITION OVERVIEW

We are currently seeking a Manager, Business Development to join our Marketing & Business Development team. Reporting to the Director, Marketing & Business Development, you will have responsibility for the following:

KEY ACCOUNTABILITIES

  • Partner with the professionals to establish and execute strategies to develop new business.
  • Liaise directly with professionals to identify opportunities for pitches, RFPs and client meetings, and work closely with team members to develop and execute pitches, proposals and responses to RFP’s from clients and potential clients.
  • Develop ideas for and oversee the compilation of competitive intelligence research for practice groups. Analyze results to identify business development opportunities.
  • Manage compilation, access and distribution of transaction and case experience.
  • Manage the Business Development team including assigning and overseeing work, providing performance feedback, coaching and mentoring.

ATTRIBUTES & EXPERIENCE

  • Minimum 8 years previous experience in a marketing and/or business development management role, preferably within a professional services firm.
  • Post-secondary degree in Business, Marketing, Communication or related experience.
  • Proven strategic thinker and results-oriented.
  • Exceptional leadership and coaching abilities.
  • Proven successful experience managing a team.
  • Proven project management experience and a demonstrated ability to prioritize and manage complex projects.
  • Outstanding communication and relationship-building skills.
  • Exceptional attention to detail and excellent written and verbal communication skills.
  • Ability to work well independently and collaboratively within a team environment.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting: firmadminrecruiting@torys.com

We thank all applicants for their interest in Torys LLP, however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Malinda Dunfield, Manager, Human Resources.

Financial Reporting Assistant (Toronto)

POSITION OVERVIEW

We are seeking a Financial Reporting Assistant to join our Financial Services team. The Financial Reporting Assistant is responsible for preparing, updating, and maintaining standard (routine) financial data/reports for Financial Analysts, Finance Managers and various other stakeholders.

KEY ACCOUNTABILITIES

  • Produce standard reports through Elite Enterprise queries and SQL scripts for lawyers and administrative departments (daily).
  • Respond promptly to ad hoc requests from lawyers and administrative departments.
  • Prepare and maintain standard internal management reports (financial and non-financial information) for Finance Managers and Finance Committees.
  • Participate in internal client meetings; assist in preparation of presentation materials and agendas.
  • Assist in the Financial System conversion project, attending all relevant meetings and workshops.
  • Prepare and maintain standard hours reports for Professional Resources.
  • Assist in updating and maintaining standard reports to analyze key internal metrics (financial and non-financial).
  • Perform maintenance of the Financial Accounting/Reporting system (daily updates).
  • Perform setup and management of accounting system records for IS and other Finance groups (posting to the GL).
  • Prepare Pro Bono hours and values summary; provide trend analysis on Pro Bono work.
  • Provide administrative support and backup to Financial Analysts, Pricing Analyst and Finance Managers.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Accounting or a related field .
  • 1-2 years previous related experience, preferably in a professional services firm.
  • Strong technical skills with solid knowledge of Excel including pivot tables. Experience with SQL, and Access is an asset.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Exceptional attention to detail, efficient and organized.
  • Strong analytical and problem solving skills.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Sound judgment – the ability to work with tact and discretion.
  • Ability to work well independently and collaboratively within a team environment.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting: firmadminrecruiting@torys.com

We thank all applicants for their interest in Torys LLP, however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Malinda Dunfield, Manager, Human Resources.

Financial Analyst (12-14 Month Contract, Toronto)

POSITION OVERVIEW

We are seeking a Financial Analyst (12-14 month contract) to join our Financial Services team. The Financial Analyst will play a key role in the Financial System conversion project as well as being responsible for day-to-day tasks such as preparing, maintaining, and analyzing complex financial (and other) data/reports for senior management and lawyers.

KEY ACCOUNTABILITIES

  • Lead the setup of Dashboard Design for the new Financial System project and train other Finance team analysts to become Dashboard experts.
  • Assist in data validation and testing for the new Financial System project.
  • Actively participate in training sessions and workshops throughout the year and train other team members on system capabilities.
  • Prepare, analyze and maintain complex internal management reports (financial and non-financial information) for Finance Managers and Executive & Finance Committees.
  • Prepare and maintain internal reports for lawyers and respond to ad hoc requests for information.
  • Lead and participate in internal client meetings; includes preparation of presentation materials and agendas.
  • Develop, modify and maintain complex reports for internal administrative departments.
  • Review, validate and/or provide guidance on the interpretation of reports prepared by other Financial Analysts or Financial Reporting Assistant.
  • Analyze client and matter profitability and understand financial implications.
  • Develop and maintain reports to analyze key internal metrics (financial and non-financial).
  • Assist in maintenance of the Financial Accounting/Reporting system.
  • Assist in setup and management of accounting system records for Accounting and IS.
  • Provide backup support to other Financial Analysts, Pricing Analyst and Finance Managers.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Management Accounting, Financial Accounting, Corporate Taxation or Internal Auditing.
  • Attained a professional accounting designation or in pursuit of designation.
  • 5+ years previous related experience, preferably in a professional services firm.
  • Experience with Financial System maintenance and data tables, and knowledge of SQL, and Access is preferred.
  • Strong technical skills with expert knowledge of Excel including pivot tables required.
  • Experience with 3E or Elite Financial system would be an asset.
  • Strong client service orientation combined with the ability to manage multiple client needs.
  • Exceptional analytical and problem solving skills with the ability to quickly grasp complex assignments.
  • Ability to plan, organize, schedule and deliver within tight deadlines in a high pressure environment.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Excellent judgment – the ability to work with tact, poise and discretion; and the aptitude to analyze a variety of considerations, determine what’s important, and assesses possible course of action.
  • Ability to work well independently and collaboratively within a team environment.
  • Leadership, relationship, and collaboration skills.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting: firmadminrecruiting@torys.com

We thank all applicants for their interest in Torys LLP, however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Malinda Dunfield, Manager, Human Resources.

Accounts Payable Clerk (Toronto)

POSITION OVERVIEW

We are seeking a Accounts Payable Clerk to join our Financial Services team. The Accounts Payable Clerk will be responsible for a range of tasks supporting the Accounts Payable cycle. This position requires an individual with strong organizational skills and the ability to work in a fast-paced environment.

KEY ACCOUNTABILITIES

  • Process vendor payments (cheques, EFT, ACH, wires and drafts) using accounting and banking software, including review of backup for accuracy and approval.
  • Upload vendor files to accounting software and match to invoice.
  • Reconcile GL accounts and vendor statements.
  • Report and file annual 1099 forms for New York vendors.
  • Process and post online client charges in the accounting system.
  • Maintain accurate records including scanning, filing and retrieval.
  • Provide payment information and assistance to legal and administrative departments when required.
  • Assist with expense reimbursements.
  • Process rush payment requests from the payroll department.
  • Coordinate LPIC (Lawyers’ Professional Indemnity Insurance) payments and complete entries on a monthly basis; complete and file LPIC return with LSUC on a quarterly basis.

ATTRIBUTES & EXPERIENCE

  • Post-secondary degree or diploma in Accounting.
  • 1-2 years previous related experience, preferably in a professional services firm.
  • Strong technical skills with solid knowledge of Excel.
  • Strong client service orientation combined with the ability to manage multiple client needs at the same time.
  • Exceptional attention to detail, efficient and organized.
  • Analytical and problem solving skills.
  • Excellent communication (verbal and written) and interpersonal skills.
  • Sound judgment – the ability to work with tact and discretion.
  • Ability to work well independently and collaboratively within a team environment.

HOW TO APPLY:

Please address your resume and cover letter, stating your salary expectations to Firm Admin Recruiting: firmadminrecruiting@torys.com

We thank all applicants for their interest in Torys LLP, however only candidates selected for an interview will be contacted.

Click here to download a PDF of this opportunity.

We foster an inclusive and accessible environment and are committed to providing support to applicants and firm members with disabilities. If you require accommodation at any time during the recruitment process, please contact Malinda Dunfield, Manager, Human Resources.

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